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Operating System

One platform. All 6 entities. Real-time visibility for the entire Umtfombo Group — built on your existing Microsoft 365 tenant.

9
Modules
6
Entities covered
42
Users
0
Extra servers
4–5mo
Full build
Live module demos
Click any module to explore
E2.84M
Revenue MTD
4
Stock alerts
42
Staff
Deereky
E1.24M
SuperMeats
E0.89M
Equinox
E0.63M
Phase 1 · Core
Executive dashboard
Live group-wide KPIs for Derrick, Mxolisi and Bennedict. Revenue by entity, stock alerts, approvals, and POS takings — all in one screen.
Power BISharePoint
+E1.24M
Income MTD
-E892k
Expenses
Budget vs actual
Phase 1 · Core
Finance & cashbook
Per-entity cashbook entry, expense capture, budget vs actual tracking. Feeds directly into the executive dashboard.
PowerAppsSharePoint
42
Total staff
3
On leave
5
Pending
Snothile Zwane — annual leavePending
Siphelele Magagula — sickPending
Lelo Ndaba — annualApproved
Phase 1 · Core
HR & leave management
Staff register for all 42 users, leave applications with automated approval flows. Mbutfo manages the entire group from one screen.
PowerAppsPower Automate
Stock levels — all entities
Maize (yellow)
12%
Beef bulk
34%
Packaging
68%
Diesel
22%
Phase 2 · Operations
Operations & stock
Live stock levels with colour-coded alerts, GRV capture, weighbridge log. Simanga sees every SKU across all entities in real time.
PowerAppsSharePoint
Approval chain — Diesel 2,000L
→
!
→
3
→
4
Dept head COO Finance Order
7
Pending
9
Approved
E284k
Open value
Phase 2 · Operations
Procurement
Purchase requests with automated multi-level approval chains. No more chasing sign-offs — every request routes instantly to the right person.
PowerAppsPower Automate
5/5
Flows active
12
Alerts today
ONLow stock alert
ONOverdue approval reminder
ONDaily group digest — 07:00
ONPOS nightly sync — 00:30
Phase 2 · Intelligence
Alerts & automation
5 core automated flows running 24/7. Stock drops below threshold? Approval overdue? Leadership gets notified instantly — no manual checking.
Power Automate
POS systems — last sync 00:31
Touch365 · MbabaneSyncedE48,240
Legend · SiphambanweniSyncedE124,800
Positive · ManziniSyncedE62,100
Total yesterday: E235,140
Phase 3 · Integration
POS data sync
Touch365, Legend POS and Positive POS data automatically synced into SharePoint every night. POS takings visible in the executive dashboard for the first time.
Power AutomateSharePoint
38/45
Licences used
94%
NAS health
M365 licences — 84% used
SharePoint storage — 284GB / 1TB
Phase 3 · Integration
IT asset & helpdesk
Device register, M365 licence tracker, NAS health monitor, and internal support ticket log. Manqoba manages everything from one app.
PowerAppsSharePoint
Training progress — Manqoba Ngwenya
PowerApps admin — complete
Power BI management — 66%
NAS & M365 admin — complete
Power Automate flows — in progress
Phase 3 · Handover
BOS self-governance training
1.5-day on-site programme at Siphambanweni. After training, Manqoba builds and maintains the entire BOS independently — no BFMS dependency.
On-site trainingDocumentation